Agenda for the Annual General Meeting to be held on Tuesday 18th May 2021 at 7.30pm at the Phoenix Hall, Netheravon

A .    The meeting shall agree a chairman to conduct Item 1.

 

B .    Meeting to welcome the Wiltshire Councillor for AVON VALLEY division

 

1 .    ELECTION OF PARISH CHAIRMAN

 

2 .    TO RECEIVE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE

 

3 .    ELECTION OF VICE-CHAIRMAN

 

4 .    ACCEPTANCE OF APOLOGIES

 

5 .    DECLARATION OF INTERESTS

 

6 .    AGREE MINUTES of previous meeting conducted on ZOOM during ‘lockdown’ (chairman to sign-off all meetings)

 

7 .    ELECTION OF SUB-COMMITTEES & REPRESENTATIVES ON OTHER GROUPS.

• Phoenix Hall representative on the Management Committee to fill the allotted position
• Planning Sub-Committee (2 members)
• Footpaths & Rights of Way
• Transport & Highways
• Allotments
• Amesbury Area Board
• Jubilee Committee

 

8 .    REPORTS/UPDATES                   

a. Phoenix Hall (by former Chairman Alan Wood)   

b. Planning (inc. progress on Magpies Cottage)    

c. Footpaths & Rights of Way (inc. progress on contract with Mr.M.Symes)

d. Transport & Highways (inc. Parish Steward liaison, and including an update on Finger Posts) 

e. Allotments    

f. Jubilee Committee (by former Chairman Alan Wood)

g. Security cameras (by former Chairman Alan Wood)

 

9 .    REPORT by the Clerk

 

10 .   ACCOUNTS by the Clerk

a. Balances (report by Clerk)

b. Cheques Authorised since last meeting

Approval to an Exemption of External Audit

c.  Approval of Annual Governance Statement

d. Approval of Accounts 2020/21 (Audit by Mr.J.Archer, former Clerk)

e.  Hourly rate rise for Clerk as per National Pay Award guidelines

f. Introduction of Cash Receipt book (for allotment payments to Clerk)

 

11 .    CORRESPONDENCE RECEIVED

 

12 .    QUESTIONS BY MEMBERS OF THE PUBLIC

 

13 .    ITEMS FOR NEXT MEETING

 

14 .    DATE OF NEXT COUNCIL MEETING 2021

13th July 2021 – Phoenix Hall (Clerk to book with Michala Mather)

Further dates to be agreed