Minutes of the Fittleton cum Haxton Annual General Meeting 1930hrs Tuesday 9th May 2023 @ Fittleton Church
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|---|---|---|
| Parish Councillors Present: | Cllr Mrs Dorothea Georgeson (DG) | Chair |
| Cllr Mrs Corinne Gowman (CG) | ||
| Cllr Mrs Victoria Jago (VJ) | ||
| Cllr Mrs Sheila Symes (SS) | ||
| Cllr Greg Morgan (GM) | ||
| Cllr Paul Cranch (PC) | ||
| In Attendance: | Cllr Ian Blair-Pilling (IBP) | County Councillor |
| Stephen O’Grady (SOG) | Clerk to the Council |
23/01
Election of Fittleton cum Haxton (FcH) Parish Chairman
Motion to re-elect Cllr DG as Chair.
Proposed by Cllr SS; seconded by Cllr CG.
Cllr DG re-elected as Chair; signed Declaration of Acceptance of Office.
23/02
Election of FcH Parish Vice Chair
Motion to elect Cllr PC as Vice Chair.
Proposed by Cllr DG; seconded by Cllr GM.
Cllr PC elected as Vice Chair.
23/03
Acceptance of Apologies
No apologies received.
23/04
Declaration of Interests
No declarations made.
23/05
Agree Minutes of previous meeting
Minutes of FcH Parish Council Meeting held on Tue 7th March 2023 agreed and accepted.
Copy of previous Minutes signed by Chair.
23/06
Election of Sub-Committees & Representatives on other Groups.
- Phoenix Hall representative on the Management Committee
Cllr SS re-elected
- Planning Sub-committee (2 members)
Cllrs CG and VJ re-elected
- Footpaths & Rights of Way
Cllr PC elected
- Transport & Highways
Cllr GM re-elected
- Allotments
Cllr SS re-elected
- Stonehenge Area Board
Responsibility to be shared between Cllrs DG and PC
23/07
Update on Council vacancy
Confirmation was received from Electoral Services that there were no requests made for an election, and the Council is therefore free to co-opt a councillor. The vacancy will be advertised on noticeboards, in the newsletter, and by word-of-mouth.
23/08
Accounts
Balances at year end:
Balance carried forward £6997.15
Summary accounts provided to the Council and all relevant year-end balances confirmed.
23/09
Approval to an Exemption of External Audit
Chair confirmed that as the FcH Parish Council annual budget is below the £25,000 threshold, the Council is exempt from the requirement to have the accounts externally audited on an annual basis.
Certificate of Exemption form signed by the Chair.
23/10
Approval of Annual Governance Statement
The statement was provided to the Council, and signed by the Chair.
23/11
Annual accounting statement, along with the report of the Internal Auditor, Mrs Linscer, were provided to the Council and approved.
The clerk will submit necessary end-of-year paperwork to PKF Littlejohn LLP, and display the statutory notices etc informing the public of their rights.
23/12
23/13
Agree subscriptions to local bodies
The Council agreed the subscriptions as listed on last year’s accounts will continue to be paid, namely:
Netheravon School: £100
Netheravon Day Centre: £150
PCC: £200
Per minute reference of the APM, the Art Group does not require further start-up funds, however the Council agreed a £25 donation for supplies to decorate the Community Larder.
Additional payments approved
WALC : £99,94
Insurance for the Council will be renewed on a 3-year basis: £157.18
Auditor’s fee: £30
Review Standing Orders
The issues raised in last year’s minutes were addressed and Standing Orders amended accordingly, along with a number of other minor adjustments. The Clerk will arrange for the revised versions to be posted on the website.
Additional Parish Business
- There has been a growing problem in the Warren with waste piling up behind a house near one of the entrances. The Clerk will engage with Landmarc, as the body responsible for management, on this issue.
- A problem was reported with a hedge encroaching on a village footway. Cllr GM agreed to have a word with the owner and ask for this to be cut back.
- A question was raised as to continuity with the defibrillators, as ownership of the houses to which they are attached changes hands. As a contingency, Cllr CG agreed to host the device if needed. In addition, Cllr DG will speak to the owner to see what arrangements may be made.
- The fingerpost at the crossroads at the Everleigh Road is in very poor condition and in need of replacement. The Clerk offered to construct a replacement, to be reimbursed for cost of materials (traditional construction of locally-sourced English oak, with carved lettering and weatherproof paint). Additional work will be needed to ensure it is properly installed.
Date of next meeting 7 March 2023, 7:30pm, Phoenix Hall, Netheravon.
*Members of the public are welcome to attend and to bring matters to the Council’s attention at this point in the meeting (max 3 mins per person). If a detailed response is required, it would be helpful for the clerk to receive your questions in advance of the meeting, in writing, preferably 5 days in advance of the meeting.