Minutes of the Annual General Meeting on Tuesday, 8th May, 2018 held in All Saints Church, Fittleton at 7.00 p.m.
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| Parish Councillors Present: | Cllr. Alan Wood | Chairman |
| Cllr. Mrs .Corrine Gowman | ||
| Cllr. Mrs. Victoria Jago | ||
| Cllr. Ed Binsted | ||
| In Attendance: | Mrs. Mary Towle | Clerk of the Council |
REPORT BY WILTSHIRE COUNCILLOR, IAN BLAIR-PILLING
A report was received from Cllr. Blair-Pilling and circulated by email to all Councillors.
Tel: 01980 670812: mobile: 07518 942216 email: ian.blair-pilling@wiltshire.gov.uk.
18/1
ELECTION OF CHAIRMAN
It was RESOLVED that Cllr. Alan Wood be elected as Chairman of Fittleton Parish Council for the year 2018/19
18/2
DECLARATION OF ACCEPTANCE OF OFFICE
The Chairman signed the Declaration of Acceptance of Office.
18/3
ELECTION OF VICE-CHAIRMAN
It was RESOLVED that Cllr. Ed Binsted be elected as Vice-Chairman of Fittleton Parish Council for the year 2018/19
18/4
APOLOGIES
Apologies were received from Cllr. Mrs. Symes, Cllr. Vaughan-Edwards and Cllr. Blair-Pilling.
18/5
DECLARATIONS OF INTEREST
There were no Declarations of Interest
18/6
MINUTES
It was RESOLVED that the minutes of the meeting held on 6th March, 2018 be accepted as a true record.
18/7
ELECTION OF COMMITTEES AND REPRESENTATIVE ON OTHER GROUPS
The following people were elected:
Planning Committee: Cllr. Victoria Jago, Cllr. Corrine Gowman
Allotments Cllr. Sheila Symes
Rights of Way: Cllr. Simon Vaughan-Edwards
Transport and Highways: Cllr. Ed Binsted
Phoenix Hall: Cllr. Alan Wood
Tidworth Area Board: Cllr. Sheila Symes/Cllr. Alan Wood
Jubilee Committee: Cllr. Alan Wood
18/8
REPORTS AND UPDATES
1 . Planning
There were no planning applications
2 . Footpaths and Rights of Way
It was reported that Mr. Peter Hayward has started cutting the footpaths.
3 . Allotments
Cllr. Mrs Symes emailed a report as follows:
With 11 allotment plots paid up, still have 3 plots available to rent. It’s been a slow start in being able to prepare the ground and progress planting due to a cold but especially wet period since Christmas. With better weather and lighter nights work on Allotments continues in earnest trying to play catch up.
4 . Phoenix Hall
Cllr. Wood reported that the Phoenix Hall are struggling with a shortage of money for doing essential maintenance and a lack of committee members. He said that he intends to arrange a meeting between the Chairmen and Vice-Chairmen of Fittleton and Netheravon Parish Councils to talk about the future of the Phoenix Hall and possible projects and how to fund them.
5 . Highways
Cllr. Binsted asked if the 30mph be started north of the crossroad on the Everleigh Road. He agreed to try to borrow a speed gun to gauge the speed of drivers on the Everleigh Road.
18/9
PARISH MATTERS
There were no Parish Matters to discuss.
18/10
REPORT BY THE CLERK
- Internal Audit The Clerk confirmed that Mr. Glyn Jones has done an internal audit of the accounts and agreed that they are correct.
- The Clerk reported that the noticeboard in Haxton needs repair. Cllr. Wood agreed to do this.
18/11
ACCOUNTS
a . There is a balance of £2904.88 as at 4th April, 2018.
b . There were no cheques authorised since the last meeting
c . Approval to an Exemption of External Audit
It was agreed that as the turnover of the Parish Council is less than £25,000 per year, the Parish Council would apply for an exemption to the External Audit.
d . Approval of Annual Governance Statement
The Council approved each question on the Annual Governance Statement.
e . Approval of Accounts 2017/18
It was RESOLVED that the accounts for the year 2017/18 be approved.
f . Allocation of raffle prize money from Christmas Party
It was agreed that £20 be donated to Cheerful Cuppa and the rest will go towards new flower tubs.
g . Approval of grant contribution for Booking Clerk for the Phoenix Hall
It was RESOLVED that £300 be granted to the Phoenix Hall towards the salary of the Booking Clerk
h . Proposal to contribute towards concrete entrance to Phoenix Hall
It was agreed in principle, but will need to be budgeted next financial year.
i . Hourly rate rise for Clerk as per National Pay Award guidelines
It was agreed that the Clerk’s hourly rate should rise in accordance to the national guidelines.
18/12
CORRESPONDENCE
- An email has been received from resident suggesting that Fittleton enter Britain in Bloom. It was decided not to take up this suggestion.
- A letter has been received from the Chairman of the Governors of the School with an update about the process of transitioning Netheravon All Saints School to a Multi Academy Trust.
18/13
ITEMS FOR NEXT MEETING
Autumn Tidy Day
18/14
DATE OF NEXT MEETING
Tuesday, 7.00 p.m. on 10th July, 2018 in All Saint’s Church