DRAFT - Minutes of the Fittleton cum Haxton Annual General Meeting 1930hrs Tuesday 10th May 2022 @ Fittleton Church

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Parish Councillors Present:Cllr Mrs Dorothea Georgeson (DG)Chair
Cllr Mrs Corinne Gowman (CG)
Cllr Mrs Victoria Jago (VJ)
Cllr Mrs Sheila Symes (SS)
Cllr Simon Vaughn-Edwards (SVE)
Cllr Greg Morgan (GM)
In Attendance:N/A
Apologies Received:Cllr Paul Cranch (PC)

22/31

Election of Fittleton cum Haxton (FcH) Parish Chairman

Motion to re-elect Cllr DG as Chair.

Proposed by Cllr SVE; seconded by Cllr CG.

Cllr DG re-elected as Chair; signed Declaration of Acceptance of Office.

22/32

Election of FcH Parish Vice Chair

Motion to re-elect Cllr SVE as Vice Chair.

Proposed by Cllr SS; seconded by Cllr CG.

Cllr SVE re-elected as Vice Chair.

22/33

Acceptance of Apologies

Apology accepted from Cllr PC.

22/34

Declaration of Interests

No declarations made.

22/35

Agree Minutes of previous meeting

Minutes of FcH Parish Council Meeting held on Tue 9th March 2022 agreed and accepted.

Copy of previous Minutes signed by Chair.

22/36

Election of Sub-Committees & Representatives on other Groups.

  • Phoenix Hall representative on the Management Committee

Cllr SS re-elected

  • Planning Sub-committee (2 members)

Cllrs CG and VJ re-elected

  • Footpaths & Rights of Way

Cllr SVE re-elected

  • Transport & Highways

Cllr GM re-elected

  • Allotments

Cllr SS re-elected

  • Stonehenge Area Board

Cllr PC elected

  • Jubilee Committee

Cllr SVE re-elected

22/37

Accounts

Balances at year end:

Balance carried forward £3879.30

Summary accounts provided to the Council and all relevant year-end balances confirmed.

It was confirmed that, going forward and in the absence of a Parish Clerk, the accounts will be managed by the Chair.

Oversight will be provided by Cllr SVE (Vice Chair) who, it was agreed, will check the accounts on a monthly basis.


22/38

Approval to an Exemption of External Audit

Chair confirmed that as the FcH Parish Council annual budget is below the £25,000 threshold, the Council is exempt from the requirement to have the accounts audited on an annual basis.

Certificate of Exemption form filled in by the Chair and will be submitted to PKF Littlejohn LLP

22/39

Approval of Annual Governance Statement

Approval of Annual Governance Statement form filled in by Chair and will be submitted to PKF Littlejohn LLP 

Approval of Accounts 2021/22 (Audit by Mrs Linscer)

Approved.

22/40

Approval of Accounting Statement

22/41

Agree subscriptions to local bodies

The Council agreed the following subscriptions will continue to be paid:

Wiltshire Air Ambulance - £150

Netheravon Day Centre - £150

PCC - £200

All Saints School - £100

Royal British Legion - £20

Citizens Advice - £25

 

The Council agreed the following subscriptions will be cancelled for this financial year:

Netheravon Newsletter

Phoenix Hall Booking Clerk (FcH Parish Council Chair will write to the Chairman of Phoenix Hall to give formal notification of this decision)

22/42

Review Standing Orders

Two issues were raised:

A comment relating to the oversight (by a nominated Cllr) of the FcH Parish Council accounts should be added.

The section relating to Planning in the Standing Orders mentions an Annex A – this is not included.  Annex A should be located and added to the Standing Orders.

Chair agreed to take on both of these tasks.

22/43

Unveiling of new finger post on The Pound

Options discussed.

It was agreed that the formal unveiling should take place 1500hrs Sunday 10th July 2022.  

Preferred location is the patch of grass at the entrance to Lower Street (near the Lower Street / Leading to Meadow View signs).

22/44

Condition of road signs

General (poor) condition of road signs in the villages was discussed.

Signs that need / will soon need attention are:

Stop sign at crossroads on the Everleigh Road (badly damaged by hedge cutter.  Precise location = https://w3w.co/stopwatch.gallons.chopper)

Both 30mph signs at the village entrance on the Everleigh Road (sun damaged / very faded - https://w3w.co/ripen.gardens.boring)

Fittleton sign at the village entrance on the Enford Road (Both support posts badly rusted - https://w3w.co/manages.washable.sweetly).

22/45

Items for next FcH Parish Council meeting

N/A

22/46

Date of next FcH Parish Council Meeting

5th July 2022, 7:30pm @ Phoenix Hall, Netheravon.

 

Signed:                                                                                                                                                           Dated: 7 July 2022