DRAFT - Minutes of the Fittleton cum Haxton Annual General Meeting 1930hrs Tuesday 10th May 2022 @ Fittleton Church
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|Parish Councillors Present:||Cllr Mrs Dorothea Georgeson (DG)||Chair|
|Cllr Mrs Corinne Gowman (CG)|
|Cllr Mrs Victoria Jago (VJ)|
|Cllr Mrs Sheila Symes (SS)|
|Cllr Simon Vaughn-Edwards (SVE)|
|Cllr Greg Morgan (GM)|
|Apologies Received:||Cllr Paul Cranch (PC)|
Election of Fittleton cum Haxton (FcH) Parish Chairman
Motion to re-elect Cllr DG as Chair.
Proposed by Cllr SVE; seconded by Cllr CG.
Cllr DG re-elected as Chair; signed Declaration of Acceptance of Office.
Election of FcH Parish Vice Chair
Motion to re-elect Cllr SVE as Vice Chair.
Proposed by Cllr SS; seconded by Cllr CG.
Cllr SVE re-elected as Vice Chair.
Acceptance of Apologies
Apology accepted from Cllr PC.
Declaration of Interests
No declarations made.
Agree Minutes of previous meeting
Minutes of FcH Parish Council Meeting held on Tue 9th March 2022 agreed and accepted.
Copy of previous Minutes signed by Chair.
Election of Sub-Committees & Representatives on other Groups.
- Phoenix Hall representative on the Management Committee
Cllr SS re-elected
- Planning Sub-committee (2 members)
Cllrs CG and VJ re-elected
- Footpaths & Rights of Way
Cllr SVE re-elected
- Transport & Highways
Cllr GM re-elected
Cllr SS re-elected
- Stonehenge Area Board
Cllr PC elected
- Jubilee Committee
Cllr SVE re-elected
Balances at year end:
Balance carried forward £3879.30
Summary accounts provided to the Council and all relevant year-end balances confirmed.
It was confirmed that, going forward and in the absence of a Parish Clerk, the accounts will be managed by the Chair.
Oversight will be provided by Cllr SVE (Vice Chair) who, it was agreed, will check the accounts on a monthly basis.
Approval to an Exemption of External Audit
Chair confirmed that as the FcH Parish Council annual budget is below the £25,000 threshold, the Council is exempt from the requirement to have the accounts audited on an annual basis.
Certificate of Exemption form filled in by the Chair and will be submitted to PKF Littlejohn LLP
Approval of Annual Governance Statement
Approval of Annual Governance Statement form filled in by Chair and will be submitted to PKF Littlejohn LLP
Approval of Accounts 2021/22 (Audit by Mrs Linscer)
Approval of Accounting Statement
Agree subscriptions to local bodies
The Council agreed the following subscriptions will continue to be paid:
Wiltshire Air Ambulance - £150
Netheravon Day Centre - £150
PCC - £200
All Saints School - £100
Royal British Legion - £20
Citizens Advice - £25
The Council agreed the following subscriptions will be cancelled for this financial year:
Phoenix Hall Booking Clerk (FcH Parish Council Chair will write to the Chairman of Phoenix Hall to give formal notification of this decision)
Review Standing Orders
Two issues were raised:
A comment relating to the oversight (by a nominated Cllr) of the FcH Parish Council accounts should be added.
The section relating to Planning in the Standing Orders mentions an Annex A – this is not included. Annex A should be located and added to the Standing Orders.
Chair agreed to take on both of these tasks.
Unveiling of new finger post on The Pound
It was agreed that the formal unveiling should take place 1500hrs Sunday 10th July 2022.
Preferred location is the patch of grass at the entrance to Lower Street (near the Lower Street / Leading to Meadow View signs).
Condition of road signs
General (poor) condition of road signs in the villages was discussed.
Signs that need / will soon need attention are:
Stop sign at crossroads on the Everleigh Road (badly damaged by hedge cutter. Precise location = https://w3w.co/stopwatch.gallons.chopper)
Both 30mph signs at the village entrance on the Everleigh Road (sun damaged / very faded - https://w3w.co/ripen.gardens.boring)
Fittleton sign at the village entrance on the Enford Road (Both support posts badly rusted - https://w3w.co/manages.washable.sweetly).
Items for next FcH Parish Council meeting
Date of next FcH Parish Council Meeting
5th July 2022, 7:30pm @ Phoenix Hall, Netheravon.
Signed: Dated: 7 July 2022